Event Overview

Dates: Sunday 25 to Tuesday 27 October 2026

Conference Venue: The Westin Cape Town, Convention Square, Lower Long Street, Cape Town, South Africa, 8000

The Westin Cape Town will host the conference sessions and main conference activity. Further details about the programme, networking activities and evening events will be available on the Agenda page.

Gala Dinner Venue: Eureka Estate.

Please note that the gala dinner dress code will be Summer Elegance / Formal.

Arrival and Departure Guidance

To assist with travel planning:

Networking Activity: Sunday morning
Welcome Reception: Sunday evening
Conference sessions begin: Monday morning
Gala Dinner: Tuesday evening
Conference concludes: Tuesday evening following the gala dinner

Registration Fees

Delegate fee

• £2,250 per person

Accompanying guest fee

• £1,350 per person

Payment terms
Full payment is due 30 days from the invoice date.

For invoice or payment enquiries, please contact the Finance Team.

Cancellation terms
Should you cancel within 45 days of the conference start date and are unable to provide a substitute delegate, a refund will not be available.

We strongly recommend that delegates arrange suitable travel insurance to cover any costs in the event they are unable to attend.

Please see the Terms & Conditions for full payment and cancellation details.

Accompanying Guest Programme

A dedicated accompanying guest programme will run alongside the conference, offering opportunities to experience Cape Town and connect with other guests.

The programme will include a selection of local experiences, cultural visits and informal networking activities during the conference period.

Accompanying guests are also invited to attend all conference social events, including:

• Welcome Reception

• Gala Dinner

Further details of the guest programme will be available on the Agenda page in the coming weeks.

Travel Insurance

Delegates and guests are strongly encouraged to arrange comprehensive travel insurance covering their trip to the conference.

This should include cover for:

• trip cancellation

• travel disruption or delays

• medical expenses

• loss of personal belongings

Insurance should also provide protection if you are unable to attend the conference due to unforeseen circumstances.

Dress Code

Networking activities: Comfortable casual clothing. Flat shoes are recommended. We also recommend bringing a hat and sun protection. Evenings may be cooler, so a warm layer may be required.

Welcome Reception: Business casual. Jacket and tie are not required.

Conference sessions: Business casual. Jacket and tie are not required.

Gala Dinner: Summer Elegance / Formal. Black tie or formal wear is appropriate. Gowns or cocktail dresses are suitable for women. We recognise that formal wear may be more difficult for those travelling internationally, but we kindly ask guests to dress formally for the evening.

Important Travel Information

All travellers entering or leaving South Africa must complete a SARS Online Traveller Declaration before they travel.

Delegates are responsible for completing their own declaration before travelling to Cape Town.

Please complete the declaration using the SARS Online Traveller Declaration page:
https://www.sars.gov.za/travellerdeclaration/

Travellers can also complete the declaration through the SARS MobiApp or the South African Traveller Management System app.

Visa Requirements for South Africa

Delegates are responsible for arranging their own visa and travel documentation.

Visa requirements vary depending on nationality. Please check with your local South African embassy or consulate before travelling.

We recommend applying at least two months before the conference, as visa processing may take up to 30 calendar days.

We are unable to dispatch visa invitation letters to support visa applications prior to receipt of the registration form and full payment of registration fees.

Official invitation letters can be provided upon request once registration and payment have been completed.

For assistance with visa invitation letters, please email Moore Conferences. If your embassy requires an invitation letter from a South African-based firm, please email Marline Johnson.

SARS Online Traveller Declaration

From 1 July 2026, all travellers entering or leaving South Africa must submit an online traveller declaration before they travel.

Delegates are responsible for completing their own declaration before travelling to Cape Town.

Please complete the declaration using the SARS Online Traveller Declaration page:
https://www.sars.gov.za/travellerdeclaration/

Travellers can also complete the declaration through the SARS MobiApp or the South African Traveller Management System app.

Please allow enough time to complete this requirement before your journey.

Arriving in Cape Town

The nearest international airport is Cape Town International Airport, located approximately 20 km from The Westin Cape Town.

Journey time by taxi is approximately 20 to 25 minutes, depending on traffic.

Transport from Cape Town International Airport to The Westin Cape Town

While taxis are available at the airport, we strongly recommend pre-booking your airport transfers before you travel.

Private Transfers

We have arranged a preferred transfer provider: 

FS Tours Cape Town
Please send your completed form to: norm@fstours.co.za
When making your booking request, please complete the transfer request form and include all requested details. 

Download Transfer Booking Request Form.

Once your booking request has been received, FS Tours will provide confirmation and pricing details. Payment can be made in advance by credit card using a secure payment link sent by email.

Airport shuttle
An airport shuttle service is available through The Westin Cape Town.

One-way transfer: ZAR 1,250
Round trip: ZAR 2,500

To pre-book, please call The Westin Cape Town on +27 21 412 9999.

Destination Information

Local time: South Africa Standard Time, UTC +2

Currency: South African Rand, ZAR or R. Major credit cards are widely accepted in hotels, restaurants and larger shops, though it is advisable to carry some cash for smaller vendors or taxis.

Language: South Africa has 11 official languages, including Afrikaans. In Cape Town, English is widely spoken, especially in hospitality and service sectors.

Electricity: 230V, 50Hz. Plug types commonly used are D, M and N. Please ensure you have the correct travel adaptor.

Weather in October: Cape Town is in spring in October and typically enjoys warm and sunny weather.

Daytime temperatures are usually around 20°C to 25°C. Evenings are cooler, around 12°C to 16°C. Rainfall is generally low, although occasional showers may occur, and it can be windy at times.

We recommend bringing light clothing for the day and a jumper or light jacket for evenings.

Social Media and Photos

When sharing conference highlights on social media, please tag:

• LinkedIn: @Moore Global
• Instagram: @Moore_Global
• Suggested hashtags:
  • #MooreConferences
  • #ProudlyMoore

Need Help?

Onsite assistance: Please visit the registration desk.

Alternatively, please contact:

• Alisa Taylor: +44 7452 420 692
• Jennifer Hulbert: +44 7502 798474

Closest hospital: Netcare Christiaan Barnard Memorial Hospital, approximately 5 minutes by car

Closest pharmacy / drug store: Clicks Pharmacy, V&A Waterfront, approximately 5 to 10 minutes by car

General emergency number: 112

Alternative emergency numbers:
10177 for medical emergencies
10111 for crime

Useful Contacts

Alisa Taylor
Global Head of Events 

Moore Conferences
  

Moore Global Finance

Payment Enquiries

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